Director - Capital Finance and Planning
Providence Health Care
Within the context of a client and family centred model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, the person promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.
Reporting to the Executive Director Finance, Data Analytics & Capital Planning, the Director, Capital Finance & Planning provides strategic direction and capital project financial leadership. The Director provides a critical linkage between the programs, the Senior Leadership Team, VCH, and the Ministry of Health for the advancement of capital planning priorities.
The Director provides leadership, expertise and support to the capital finance team, and liaises with partners across the organization in supporting/informing the initiation and implementation of capital projects in a close relationship with Acute operations, Long Term Care Facilities, VCH Capital Planning, PHSA Information Management/ Information Technology Services (IMITS), and Biomedical Engineering (specific to Major Clinical Equipment prioritization).
Provides alignment between strategic objectives and capital programs by ensuring that these support the mission, vision, values and strategic directions of Providence Health Care.
Qualifications / Skills and Education
Masters’ Degree in a related discipline such as Health Administration or Business Administration and a recognized accounting designation (CPA,CA, CGA or CMA) plus ten years’ senior financial administration experience or an equivalent combination of education, training and experience.
Skills and Abilities
• Ability to integrate administrative, professional and operational aspects of the department throughout Providence Health Care in an effective and efficient manner.
• Ability to develop and nurture an environment where learning and quality improvement principles are embraced and used on a continuous basis.
• Excellent skills in complex problem solving, planning, project management, change management and group process.
• Ability to communicate effectively, orally and in writing.
• Excellent organizational and administrative skills.
• Ability to organize and manage multiple project demands simultaneously.
• Ability to work under pressure and to effectively meet internal and external deadlines.
• Recognized ability to work as an effective leader and team member in complex structures.
• Demonstrated flexibility in regards to duties and assignments.
• Ability to identify and develop quality improvement opportunities.
• Ability to prepare, review and/or assess master plans, concept plans, business case procurement and construction documents.
• Understanding of the principles of construction law, zoning and building bylaws, construction contract procurement and administration.
• Understanding of the principles of building systems and facilities management.
• Physical ability to perform the duties of the position.
Duties and Responsibilities
1. Provides leadership, direction and coordination and liaison with internal and external resources for Capital Planning. Identifies issues; researches, obtains and analyzes information; works with relevant partners; and identifies effective means for resolution to enable sound and timely decisions by the Senior Leadership Team.
2. Fosters a collaborative working relationship between capital planning, general accounting, and financial planning within PHC’s Finance Department.
3. Develops strategic planning for renewal of capital assets in alignment with Providence Health Care’s overall strategic plan, including establishment of capital priorities; managing the capital planning process; and developing master plans, concept plans, and business cases. Liaison with Vancouver Coastal Health Capital Finance and Ministry of Health Capital Planning Branch as needed.
4. Develops the multi-year capital budget plans through the annual capital prioritization process ensuring it’s within projected capital funding availability of the various funding partners (Ministry of Health, VCH and the St. Paul’s Foundation) or approved internally funded projects. Responsible for overseeing the allocation and administration of the annual capital budget.
5. Develops and implements controls to ensure capital budgets are not exceeded. This includes controls related to the asset acquisition/purchasing process as well as ongoing financial status reporting for large, complex multi-year capital projects.
6. Provides regular reporting on capital asset management to the Senior Leadership Team, Board Committees, VCH or Project Boards as required.
7. Identifies all potential funding sources, completing funding applications and managing all aspects of capital claims reimbursement.
8. Liaises with industry peers, government officials, auditors and others on matters of capital accounting policy, practice and methods and provide Providence Health Care representation on industry policy and practice working groups.
9. Assumes a lead role for capital equipment in the establishment of the annual and multi-year capital budgets by helping facilitate the prioritization of the organization’s overall capital needs. Ensures revenue from potential capital funding sources is maximized, and made available to the organization in an efficient and sustainable manner through a multi-year funding forecast that underpins the capital prioritization and budget approval process.
10. Provides oversight for maintaining accurate accounting records of capital assets in accordance with GAAP, and capital expenditure claims reimbursement processing. Develops appropriate systems and procedures that support the departments’ activities. Develops methods for financial performance monitoring of all capital projects, equipment and acquisitions including timely reports to Senior Leadership and the Board.
11. Oversees the maintenance of financial systems and procedures for the effective, efficient and accurate:
a. Authorization and recording of commitments and disbursements related to capital; and
b. Billing and collection of all sources of revenue related to capital.
12. Leads and supports staff that:
a. Manages the general ledger including month-end and year-end period close oversight of sub systems, reconciliation activity, managing all journal entries and reporting related to organizational cash, investments, capital assets, and associated liabilities;
b. Prepares the annual financial statements related to organizational cash, investments, capital assets, deferred capital contributions and associated liabilities;
c. Ensures compliance for all external capital reporting to funding agencies including the Ministry of Health; and
d. Liaises with and reports to Foundations and Auxiliaries on donation commitments and billing for expenditures.
13. Implements quality improvement measures and regularly prepares and submits reports on these activities to the CFO & VP Health Informatics & Corporate Development.
14. Recruits staff, provides leadership and direction to staff. Ensures continuing staff development, education and training is provided to maintain staff at a current level of knowledge and skills. Participates in performance management conversations when necessary.
15. Keeps informed and current on management and professional practices by participation in professional associations, attendance at conferences, courses and seminars.
16. Develops annual operating and capital budgets for the department and ensures expenditures are within established parameters.
17. Performs other related duties as assigned.
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.