Summary

Within the context of a patient, client and family centred model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.

Reporting to the General Counsel, the Paralegal / Legal Administrator is a key member of the legal services team, providing research, drafting legal documents, and providing legal administrative support to the General Counsel. Duties and responsibilities include: conducting legal research, preparing memoranda, assessing and prioritizing requests for legal services, preparing initial drafts of contracts and other legal documents, managing contract review processes, and engaging with PHC legal counsel and other staff to ensure timely progress of all legal requests.

The Paralegal / Legal Administrator will also provide administrative support to the General Counsel including scheduling meetings, maintaining bring forward systems, organizing information for presentation, filing, drafting correspondence and reports, and processing of invoices.

Qualifications / Skills and Education

Bachelor’s degree or completion of a college diploma as a paralegal or legal assistant and a minimum of five (5) years’ recent relevant experience in a legal office environment, or an equivalent combination of education, training and experience.

Broad knowledge of contracts and other legal documentation. Experience working in a busy, highly confidential department. A working knowledge of the Freedom of Information and Protection of Privacy Act would be an asset.

Skills and Abilities
• Demonstrated ability to perform legal research, draft contracts, organize and analyze legal information, prepare legal documents, and present information in a clear and logical format, research legislation and cases, maintain legal filing and indexing system.
• Ability to mentor and supervise staff.
• Excellent communication skills both orally and in writing.
• Superior time management skills with the ability to juggle multiple projects and responsibilities at once and remain calm under pressure.
• Experience with MS Office including Word, Outlook, Excel and PowerPoint.

Duties and Responsibilities

1. Coordinates the workflow and requests for legal documentation and inquiries by triaging requests for legal services, reviewing and analyzing information provided, and pursuing additional or clarifying information as needed.
2. Organizes legal material to ensure all relevant information is brought to the attention of the General Counsel.
3. Provides a paralegal assessment of legal issues raised for the General Counsel’s consideration. Conducts preliminary legal research including sourcing current copies of legislation, case law, legal articles, or tribunal rulings/judgments.
4. With minimal oversight, prepares initial drafts of memoranda, contracts and other legal documents such as confidentiality agreements, releases, consents, corporate resolutions, memoranda of understanding, affidavits, statutory declarations, funding letters and letters of intent.
5. Assists the General Counsel in developing and revising standard agreement templates, precedents, and policies for use across PHC.
6. Drafts correspondence, meeting minutes, and summary reports as required.
7. Checks and edits legal forms and documents for accuracy; makes recommendations on presentation of documents to enhance professional presentation of materials.
8. Makes recommendations on administrative system improvements to enhance the efficient delivery of in-house legal services.
9. Maintains and organizes reference files, contracts and other legal documentation
10. Performs general administrative and coordination duties for the office such as filing, answering telephones, receiving mail, and responding to general inquiries or referring to appropriate personnel.
11. Processes invoices, including obtaining internal approvals and ensuring timely payment.
12. Performs other related duties as assigned.

Vaccination Flag

As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.