Program Data Coordinator

Providence Health Care

Providence Health Care

Vancouver, BC, Canada
Posted on Friday, July 28, 2023

1. Provides operational and administrative support to Professional Practice through development and maintenance of program-specific processes, related documents, database development and coordination, data entry, monitoring and coordinating deliverables and maintaining timelines.
2. Drafts and maintains data collection instructions, tools and processes to ensure consistent, high quality data collection. Collaborates with the HR Data Analytics team, other departments and Professional Practice staff to ensure data collection is complete and accurate. Acts as an expert and central point of contact to all relevant partners on database inquiries and any other concerns.
3. Supports Professional Practice by extracting data from a variety of databases and other sources, and creating custom reports utilizing database and spreadsheet software as requested. Compiles data and produces statistical reports as required.
4. Processes and maintains all pertinent electronic information such as student placements, learning schedules, regional repositories, student profiles, and contact lists. Utilizes relevant applications such as Learning Hub, PHC Connect, external webpage, Skype for Business, and Microsoft Office (Excel, Access, Word, PowerPoint, Visio, and SharePoint).
5. Collaborates with PHC departments to develop program-specific databases for data collection and tracking.
6. Monitors period, quarterly, mid-year and year-end budget expenditures and reports variances. Gathers and summarizes financial information related to assigned programs and projects.
7. Contributes to the monitoring of budgets and core activities in collaboration with Professional Practice Staff, Practice Consultants and Director to ensure that funds are spent as planned and within budget and that program objectives are achieved.
8. Coordinates program support activities by organizing workflows and determining program priorities, resolving day-to-day issues, and evaluating operating procedures.
9. Responds to ad hoc requests for information and analysis by researching and gathering information required, manipulating database fields, preparing spreadsheets, tables, charts, graphs, reports and presentations as required to summarize information.
10. Attends a variety of committee and departmental meetings to provide support and/or information including regarding the status of the program.
11. Performs other related duties as assigned.

Qualifications / Skills and Education

Bachelor’s degree (or equivalent) in Business Administration or in a related field , supplemented by a minimum of three (3) years’ recent, related analysis, evaluation, coordination and planning experience in a large, complex organization or an equivalent combination of education, training and experience.

Experience in distinct areas must be exhibited: program evaluation/analysis, project planning/coordination/management and technical expertise relating to database development and data entry.

Skills and Abilities
• Demonstrated ability to coordinate and implement project plans, meet timelines, juggle competing priorities, and creatively problem-solve.
• Demonstrated ability to implement project plans, meet timelines, juggle competing priorities and creatively problem-solve to realize project completion.
• Strong verbal and written communication as well as facilitation skills to work effectively in a team setting and with a variety of partners.
• Ability to identify issues, and to develop and analyze solutions to resolve problems.
• Demonstrated knowledge of current advanced word processing, graphics presentation, and spreadsheet computer applications to prepare reports and presentations.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Results-oriented within a high-pressure working environment with numerous critical timelines.
• Physical ability to perform the duties of the position.

Vaccination Flag

As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.